Conference group access levels
Order in the conference group's "Who" field
Individual conference group permissions
Use this form to set properties for a conference group. These properties affect all conferences belonging to this conference group, except where overridden for a specific conference.
Approval
Messages require approval
Makes all messages sent to these conferences require approval by a moderator, before others can open them.
Attachments require approval
Makes all messages with attachments, and all files uploaded directly to these conferences, require approval.
Size limit
Limit messages above
The maximum size for messages (text plus attachments) posted to these conferences.
Handling
This is only applicable if you imposed a size limit on messages. Specify how to handle messages that are larger than the size limit you specified:
•	Reject with NDN - rejects the message and returns a nondelivery notice to the sender
This is probably the best option for most conferences, except conferences replicated to a nonFirstClass system such as the Internet. If a conference was an Internet newsgroup, NDNs would be sent back out to the Internet and from there to hundreds of thousands of sites.
•	Reject and Report - rejects the message without informing the sender, and reports the incident in the server log
•	Requires Approval - accepts the message, but makes it unapproved
This is useful if these conferences are gatewayed and you are concerned about users posting messages with large attachments.
•	Reject Quietly - rejects the message and takes no further action.
This is the best option if these conferences are gatewayed from a nonFirstClass system such as the Internet.
Expiry
Expire old messages when number of items reaches
The maximum number of items allowed in these conferences. Base this value on the busyness of the conferences. Expired items are deleted during trash collection in order of age. Items with an expiry period of Never are exempt.
Message expiry (Default, Never, or number of days)
The number of days an item can stay in these conferences before expiring. The value Default uses the default expiry period for your server.
Options
Form to use
The default form to open when users choose Message > New Message within these conferences. If you do not want this Conference Group Permissions form to dictate the default message form, leave the dash in this field.
Reply preference
The default method for addressing replies to these conferences:
•	Reply conference - replies to the conference only
•	Reply All - replies to the sender and all other recipients
•	Reply Sender - replies to the sender only
•	Default - uses the reply preference set for the group, if this conference group is a member of another conference group.
If no conference group sets a reply preference, Reply conference is used.
Use list layout from server
Makes conference layouts always reset to the original format that you specified. If you do not select this, changes that users make will be saved. This option only applies to sort order, grouping, font, and font size. All other layout options are always controlled from the server.
Who
The names of users and user groups for whom you want to specify levels of access to these conferences. Add a name just as you would when addressing a message. The order in which you list users and user groups matters, as described below. To insert a name, click at the end of the name above the insertion point, then press Enter/Return. To move a name, select it, then drag it to the desired location in the list. To remove a name, select it, then press Enter/Return.
Access
Choose the access level for each user and group you entered at "Who".
Permissions
Customize the individual permissions for this access level if required.
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Conference group access levels
Access levels are predefined sets of individual permissions. You can assign access levels as is, or customize them by selecting and clearing individual permissions.
Disallowed
Cannot access these conferences.
Summary
Can look at the list of conference items, but not open them.
Browser
Summary + can open messages.
Reader
Browser + can download attachments, view item histories, and search.
Contributor
Reader + can send messages to these conferences, delete items they sent, and view this Conference Group Permissions form. This is the default access type for All Users.
Approver
Contributor + can read and approve unapproved messages.
Moderator
Approver + can delete any items, move items to subfolders, post messages that exceed the size limit, edit documents and stationery, create and move subfolders, and move subconferences.
Creator
Moderator + can move and resize conference windows, change conference views and sort order, and create subconferences. To create subconferences, a user must have the Create conference privilege.
Controller
Creator + can edit this Conference Group Permissions form, and edit messages sent by others.
Custom
Access is defined by the individual permissions that are selected; if you customize another access level, it automatically becomes the Custom access level.
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Order in the conference group's "Who" field
You must list users and user groups in the "Who" field in the correct order, to make their permissions work as you want. Make sure you are familiar with the access levels available, before deciding on the order in which to enter your users and user groups.
When a user opens these conferences, FirstClass checks the "Who" list from the top. When it finds the first occurrence of the user or a group to which the user belongs, it uses that access level for the user. This means that if the first thing you list is the All Users group, and make the access level for this group Disallowed, no one will be able to access these conferences.
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Individual conference group permissions
The icons in the "Permissions" column represent individual permissions. To see what each permission icon means, hover the cursor over it. To toggle a permission on and off, click the icon.
Note
Certain permissions, as indicated below, can only be used in conjunction with particular user privileges.
These are the individual permissions you can assign:
Edit permissions
Can edit this Conference Group Permissions form. This includes adding users and user groups at "Who".
Moderator
Just gives a user a Moderator label. The Approve items permission is required to let the user approve items in moderated conferences.
Delete any item
Can delete any item, including items sent by others, and move items to folders or subconferences.
Create items
Can create documents and folders, move items into conferences, post oversize messages, and upload files directly (without having to attach them to a message if the user also has the Upload privilege).
Edit read-only items
Can edit items that are not normally editable, such as sent messages. For this permission to work, the Edit items permission must also be selected. This is the only permission not automatically assigned to the administrator. Be cautious about selecting the Edit read-only items permission, because it overrrides normal FirstClass operation.
Edit items
Can edit any document, modify stationery, and move folders and subconferences within conferences.
Save window and view properties
Can change the default position, size, and view of conference windows. Be cautious about selecting this permission, because a user with this permission is dictating the default conference view for other users.
Approve items
Can open and approve unapproved messages. Messages sent by users with this permission are automatically approved.
Delete own items
Can delete and change the properties of their own items.
Open conference
Can open these conferences. This lets users see the lists of items in these conferences, but not open the items.
Seach items
Can search these conferences. Requires the Search privilege.
Send items
Can post messages to these conferences. Requires the Conferencing privilege.
Open items
Can open messages and documents.
Create subconferences
Can create subconferences within these conferences. Requires the Create conference privilege.
Download files & attachments
Can download attached files and files that were uploaded directly to these conferences. Requires the Download privilege.
View permissions
Can view this Conference Group Permissions form.
View history
Can view the history of messages.
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