Form sections
Basic information
Scheduling
Repeat
Reminders
Use this form to create a calendar event.
Save button
Adds this event to the calendars of all participants.
Reset button
Reverts all values back to what was last saved.
Basic information section
Use this section to specify general information about the event.
Description
The event description as you want to see it on the calendar and in any reminders.
Starts at
The start date and time for the event. For each field, choose the value you want.
Duration
The length of time the event is scheduled to last. Choose a value at the first field or type your own value in the second field. If you do not specify a unit, such as minutes or days, FirstClass assumes hours.
Time zone
The time zone for the event start and end times. This overrides the default time zone set in your viewing preferences, allowing you to schedule events in different time zones.
Location
The location for the event. This field is for display purposes only. To book a location that is in the Directory, use the "Resources to book" field in the Scheduling section.
Color
The background color for this event on the calendar. You may want to color code certain events. For example, you could give all meetings a blue background.
Category
The type of event. Choose a category at the first field or type your own category in the second field, if desired.
Show time as
Your level of availability for other commitments during this event. If you choose Busy, then schedule another event at the same time, a red bar to the left of the affected events indicates that you have a time conflict.
Sensitivity
Events with Normal sensitivity are seen by others viewing the calendar. Depending on calendar permissions, events with any other sensitivity may show only the time when viewed by others. With this exception, sensitivity works just as it does for messages.
Priority
Events with Urgent priority will appear in bold on calendars.
Attachments
You can attach a file to this calendar event form just as you would to a message.
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Scheduling section
Use this section to invite participants and book resources. You can reschedule the event using this section.
Ask participants to respond
Displays Accept and Decline buttons on this form when participants open it.
Scheduling button
Displays scheduling fields. After you have filled in these fields, click Return to Details to go back to the Calendar Event form.
Viewing date
The date for which FirstClass will check participants' availability. To change this date, choose the value you want at each field, then click Go. To go back or forward one day, click the arrows.
Invite User button
Adds a participant to the Scheduling section.
Type the user's or mail list's name in the field beside this button, just as you would when addressing a message, then click the button. To remove a participant, click the Delete icon beside that participant's name.
A scheduling bar beside each participant indicates that participant's availability. Busy times are shaded. Gray slashes in this bar indicate that you do not have permission to see this participant's busy times. Red slashes indicate that you cannot invite this participant.
For existing events:
[Image:11802_124856_1.png]beside a participant indicates that the participant has accepted the event
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[Image:11802_124941_2.png]beside a participant indicates that the participant has declined the event.

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Book Resource button
Adds resources or locations that you want to book to the Scheduling section. Resources and locations must be in the Directory. Enter their names just as you would address a message. When you book a resource or location, that object's calendar is automatically updated.
Resources and locations have scheduling bars just like participants.
Scheduling bar
Combines all scheduling bar information and includes your busy times.
Click this bar at the start time you want for this event, if you are rescheduling the event. Shaded times indicate that either you or your participants or resources are busy.
The time period covered by the event is indicated in blue on this and all other scheduling bars. Conflicts are highlighted in red.
To change the start time of the event, click elsewhere on this scheduling bar.
To change the duration of the event, update "Duration" in the basic information section.
Shortcut
Shift-click (Windows) or Option-click (Mac OS) the scheduling bar at the desired end time.
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Repeat section
Use this section to make the event show up repeatedly on calendars.
Repeat interval
When this event will be repeated. Repeated events are shown on all appropriate days on the calendar.
Repeat until
The last date to repeat this event. For each field, choose the value you want.
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Reminders section
Use this section to generate event reminders.
Reminders
Who to remind:
• None - does not generate any reminders
• Remind me- only generates a reminder for yourself
• Remind all participants  - generates reminders for all participants.
Time before event
How long before the event to generate reminders. Choose a value at the first field or type your own value in the second field. If you do not specify a unit, such as minutes or days, FirstClass assumes hours.
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