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Form sections
Use this form to create a calendar event.
Save button
Adds this event to the calendars of all participants.
Reset button
Reverts all values back to what was last saved.
Basic information section
Use this section to specify general information about the event.
Description
The event description as you want to see it on the calendar and in any reminders.
Starts at
The start date and time for the event. For each field, choose the value you want.
Duration
The length of time the event is scheduled to last. Choose a value at the first field or type your own value in the second field. If you do not specify a unit, such as minutes or days, FirstClass assumes hours.
Time zone
The time zone for the event start and end times. This overrides the default time zone set in your viewing preferences, allowing you to schedule events in different time zones.
Location
The location for the event. This field is for display purposes only. To actually book a location, use the "Resources to book" field in the Scheduling section.
Color
The background color for this event on the calendar. You may want to color code certain events. For example, you could give all meetings a blue background.
To select a standard color, click it. To create a custom color, adjust the red, green, and blue values.
Category
The type of event. Choose a category at the first field or type your own category in the second field, if desired.
Show time as
Your level of availability for other commitments during this event. If you choose Busy, then schedule another event at the same time, a red bar to the left of the affected events indicates that you have a time conflict.
Tip
To create an event for information purposes only, that does not generate conflicts, choose Free.
Sensitivity
Events with Normal sensitivity are seen by others who may have access to view the calendar. Depending on calendar permissions, events with any other sensitivity may show only the time when viewed by others. With this exception, sensitivity works just as it does for messages.
Priority
Events with Urgent priority will appear in bold on calendars.
Attachments
You can attach a file to this calendar event form just as you would to a message.
Scheduling section
Use this section to invite participants and book resources. You can reschedule the event using this section.
Caution
Inviting participants in this section adds the event to the participants' calendars immediately. For this reason, we recommend that you complete all other event details before you fill in the Scheduling section.
Ask participants to respond
Prompts participants to indicate if they will attend. Participants will see Accept and Decline buttons on the event form.
For existing events for which you have asked participants to respond, you will see the following when you display the scheduling fields:
 beside a participant indicates that the participant has accepted the event beside a participant indicates that the participant has declined the event.Event date
The date for which FirstClass will check participants' availability. To change this date, choose the value you want at each field, then click Go. To go back or forward one day, click the arrows.
To make FirstClass search for the next free time slot for all participants and resources, click Next Free Time. FirstClass will take into account your default event times as specified in your calendaring preferences, but not the default event times of your participants. It will simply search your participants' calendars for blocks of free time.
Event time
Indicates the time period covered by the event. This bar also combines all information about the availability of your participants and resources, and includes your own busy times. The following codes are used to provide this information:
• blue - the time period covered by the event
• solid black - a time period during which a participant or resource is busy
• solid red - a scheduling conflict between the event and a busy time for a participant or resource
• gray slashes - you do not have permission to see this participant's busy times
• red slashes - you cannot invite this participant.
You can reschedule the event by clicking this bar at the new start time. To change the event duration, Shift-click (Windows, Linux) or Option-click (Mac OS, Mac OS X) the new end time.
Invite User button
Adds a participant to the Scheduling section.
Type the user's or mail list's name in the field beside this button, just as you would when addressing a message, then click the button. A bar beside each participant indicates that participant's availability.
To remove a participant, click the Delete icon beside that participant's name.
Book Resource button
Adds resources or locations that you want to book to the Scheduling section. Resources and locations must be in the Directory. Enter their names just as you would address a message. When you book a resource or location, that object's calendar is automatically updated.
Resources and locations have bars indicating their availability, just like participants.
Repeat section
Use this section to make the event show up repeatedly on calendars.
Repeat interval
When this event will be repeated. Repeated events are shown on all appropriate days on the calendar.
Repeat until
The last date to repeat this event. For each field, choose the value you want.
Reminders section
Use this section to generate event reminders.
Reminders
Who to remind:
• None - does not generate any reminders
• Remind me- only generates a reminder for yourself
• Remind all participants - generates reminders for all participants.
Time before event
How long before the event to generate reminders. Choose a value at the first field or type your own value in the second field. If you do not specify a unit, such as minutes or days, FirstClass assumes hours.
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