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Form tabs
Use this form to provide a user's personal information and specify that user's access to FirstClass features. Settings on this form override all settings that were specified elsewhere for this user.
Only the administrator and users with the Edit user information privilege can modify this form.
Mail import button
Opens the dialup messaging setup form for this user. The information you enter on this form enables FirstClass to retrieve POP3 mail from an ISP account.
Preferences button
Opens the user's Preferences form. Because some preferences are stored on the user's computer, not all changes you make here will take effect.
Résumé button
Opens the user's résumé. You can edit this résumé.
Desktop button
Opens the user's Desktop.
User Information tab
Use this tab to add personal information about the user.
User ID
A unique user ID representing the user. The user ID consists of up to 15 alphanumeric characters, including punctuation and spaces (for example, sandy: 2). Leading and trailing spaces are removed automatically.
To strengthen security on your system, we recommend that user IDs not be related to user names. Include both numbers and letters in the user ID. A user ID should not be completely numeric, because this could conflict with the user IDs used by gateway accounts. To keep user IDs confidential, do not grant users the View user information privilege or use the Use user IDs as aliases feature.
Password
The user's password (maximum 12 characters). To make it hard for someone to guess a password, it should mix numbers and letters. Set password security options on the Group Privileges form.
First name
The user's first or given name (maximum 23 characters).
Initials
The user's initials (maximum 3).
Last name
The user's last name, or surname (maximum 23 characters).
Note
If you selected "Require unique user names" in the System Profile, FirstClass will not allow duplicate user names in the Directory. If the name you enter in the above three fields is not unique, you will receive an error message when you try to save this user account. Change one or more of the name fields.
Class
The user type. Regular users use a regular license. Remote users use a session license.
Mail aliases
All of the user's Internet mail aliases, separated by commas. For example, the user John Smith might have the aliases jsmith and john_s. Aliases specified here will overrride aliases specified on the Aliases tab of the Advanced Directory form. Internet mail aliases must not contain spaces or nonUS 7-bit characters, and they must be unique to your system.
Do not include the domain name, unless it is not your primary domain name. For example, if a user on the Husky Planes site, whose primary domain is huskyplanes.com, wanted an alias of tom but also one of tom@sales.huskyplanes.com, you would type tom,tom@sales.huskyplanes.com in this field.
Note
For multiple aliases, the first alias listed is used as the "From" name for outgoing Internet mail. Incoming mail will be accepted if it is addressed to any of the aliases, provided they are unique. If domain names are used in aliases, Internet Services will only accept incoming mail for domain names that resolve on your server.
If you enter an alias on this form and also enable "Use user IDs as aliases" or "Use initials and last names as aliases", a duplication may occur when you add another user.
Created
The date the user account was added. FirstClass updates this field when saving the user account for the first time.
Where
The hard disk volume on which the new user's Mailbox is stored. You can select a different volume for new users, and move existing accounts to new volumes.
Last logged in
The date on which the user last logged in. FirstClass updates this field each time the user logs in.
Client ID
The unique number assigned automatically to each user registered on your server. When combined with your server serial number, this number uniquely identifies the user within your network of FirstClass servers.
Address
The user's address.
Tel
The user's phone number.
Fax
The user's fax number.
Time zone
The time zone where the user normally works. Default is the time zone set on the server machine.
Comments
Any other useful information about the user.
Voice DN
If you have FirstClass Unified Communications, enter the user's DN(s) in this field. The internal DN that exists on your phone system must be the first DN entered if the user has multiple DNs. A DN is any valid phone number (with area code) that the user wishes to link to his FirstClass Unified Communications Mailbox. Separate multiple entries with commas.
Warning
Entries in this field wrap automatically. Do not enter extra spaces, carriage returns or tabs in this field.
Voice password
If you entered a Voice DN, enter an initial password for this user. The user must change the password the first time he logs in using the phone. No matter how many valid DNs a user has, there is only ever one voice password.
User Groups tab
Use this tab to enter and organize the user groups that this user belongs to.
User groups
The list of user groups to which this user belongs. Membership in a user group provides the features and options of the group, and applies the group's Model Desktop to this user's Desktop.
The order in which you enter these groups determines the order in which privileges are set.
Features/User Prefs tab
Use this tab to set unique privileges for this user. The "Set" checkbox selects or clears a privilege. The "Current" checkbox tells you whether the user currently has this privilege based on user group memberships.
Note
Features and privileges should be set on the Group Privileges forms for individual user groups. This form should be used for exceptions only.
Email
Private mail
Allows this user to send private mail. Users without this privilege can still receive mail, and can send mail to conferences for which they have the Conferencing privilege and the appropriate permissions.
Conferencing
Allows this user to send mail to conferences. Users without this privilege can still read messages in any conferences for which they have the appropriate permissions.
Unsend
Allows this user to retract sent messages. Even with this privilege, users cannot unsend messages that have been sent through a gateway or moved.
Make urgent
Allows this user to mark messages Urgent. Because your system and some gateways can be configured to process urgent mail on a priority basis, you might want to restrict this privilege.
Mark as unread
Allows this user to toggle messages' unread flags on and off. If the user removes a message's flag before opening it, no receipt will be generated when the user reads the message, and the user's name will not appear in the message history.
Set expiry
Allows this user to change the expiry date for an outgoing message. The expiry set by the user overrides any other expiry settings, such as those defined for a conference. Users without this privilege can still change the expiry of messages in their own Mailboxes.
Receipt notification
Allows this user to turn on receipt generation. Because receipt notifications can increase message traffic on your server, you may want to restrict this privilege. You can also restrict use of receipt notifications in conferences.
Search
Allows this user to search conferences. This privilege works with the Search permission; users can only search conferences for which they have this permission.
Upload
Allows this user to attach files to messages and upload files. For sending attached files to conferences, this privilege works with the Send permission; users can only send attached files to conferences for which they have this permission. For uploading files directly to conferences, this privilege works with the Create folders & files permission; users can only upload files directly to conferences for which they have this permission.
Download
Allows this user to save attachments and download files from external folders and conferences. This privilege works with the Download permission; users can only download from conferences for which they have this permission.
Address book
Allows this user to use personal email addresses and mail lists. Users without this privilege can add entries to their address books, but cannot address mail to these entries.
Other privileges
Chat
Allows this user to engage in real-time online text-based conversations. The names of users without this privilege are displayed in italics in the Directory and Who's Online lists. Users without this privilege can still receive and accept chat invitations from the administrator.
Calendaring
Allows this user to work with FirstClass calendars. If she also has the Create conferences privilege, she can create public calendars.
View résumés
Allows this user to view the résumés of other users.
Publish home page
Allows this user to create a personal web home page. This home page can be accessed using HTTP, FTP, and FirstClass. If users do not have home pages, their résumés will be displayed to anyone trying to access their home pages. You should make sure that users understand that their résumés may be published to the Internet.
Advanced
Create conferences
Allows this user to create new conferences. This privilege works with the Create conferences permission; users can only create subconferences in conferences for which they have this permission.
View unlisted
Allows this user to view unlisted entries (such as conferences or user names) in the Directory and the names of unlisted users in the Who's Online list.
View user information
Allows this user to view other users' information forms. On the user information form of another user, the password field is blanked out, but the user ID is visible. Users with this privilege see the user information form in place of the résumé. From the user information form, users can display the other user's résumé, but they cannot open that user's Desktop or preferences. If you consider user information to be sensitive, restrict access to this privilege.
Edit user information
Allows this user, if she also has the View user information privilege, to change all information on user information forms, including passwords. You can use this privilege to delegate administrative tasks without granting full administrator powers. Users with this privilege cannot open the Desktop or preferences of another user, designate subadministrators, or edit the user information forms of the administrator or subadministrators.
Special status
Subadministrator
Designates this user as a subadministrator.
Does not expire
Prevents this user from being deleted automatically if his account is inactive. This privilege overrides the System Profile setting that specifies the number of days of inactivity after which users are normally deleted.
Secure
Prevents the administrator and subadministrators from viewing this user's Desktop.
Unlisted
Makes the Directory entry for this user visible only to users with the View unlisted privilege. Only users with the View unlisted privilege can send mail to unlisted users or view them in the Who's Online list.
Access
FirstClass access
Allows this user to access the server using FirstClass client software.
Internet access
Allows this user to access the server using POP3, HTTP, LDAP, FTP, and IMAP4. If this is selected for administrators, this person can log in as administrator using a web browser. You may want to restrict this privilege in the case of administrators for security reasons.
Command line access
Allows this user to access the server using a terminal, Telnet, or a terminal emulator.
Note
If all of the above access privileges are disabled, this user cannot log in.
Work offline
Allows this user to use FirstClass Personal to access the server. Remote users cannot use this privilege.
Voice access
Allows this user to access the server using Voice Services via a telephone. Users can also receive voice and fax messages in their mailboxes. You must be a FirstClass Unified Communications customer to enable and use this feature.
Preferences
Edit preferences
Allows this user to edit his own preferences and password, and create and edit his own résumé. You might want to disable this privilege for guest accounts, to make sure the accounts are always left in the same state.
Mail import
Allows this user to set up POP3 mail import.
Mail rules
Allows this user to set up mail rules preferences such as autoforwarding, autoreply, and junk mail handling. Because these options can increase message traffic on your server, you might want to restrict this privilege.
Note
Incorrect use of this privilege can result in mail loops. For example, Sue might set up autoforwarding to Jim, who has set up autoforwarding to Bill, who has set up autoforwarding to Sue. If FirstClass detects such a loop, it breaks it and displays an error in the server console log. FirstClass can only detect and break loops if they occur entirely within a FirstClass server system.
Forward
Allows this user to forward mail in her Mailbox and in conferences. When the user forwards a message, FirstClass creates another copy of the message, requiring additional storage space. Therefore, you might want to restrict this privilege.
User Limits/Directory tab
Use this tab to set this user's activity and disk usage limits, and to view the current activity and disk usage of this user.
Daily connection limit
The maximum number of minutes this user can connect to the server during one day (from 12:01 AM to midnight). For unlimited time, choose Unlimited. The value set in this field overrides the "Daily connection limit" field on the Group Privileges form.
If this user is logged on multiple times with the same user ID, he is considered to have been logged on for the total elapsed time for all his current connections. For example, if he has a limit of 120 minutes and has two concurrent sessions, both at 60 minutes, he has used up the allotted time.
Used
The time this user has already been connected today.
Session inactivity limit
The maximum number of minutes this user can be inactive during a session before being logged off.
Disk space limit
The maximum amount of disk space, in kilobytes, allowed for this user. Once this limit is reached, this user can no longer create items such as messages and documents, but can still receive mail.
Disk space used
The total amount of disk space currently used by this user.
Maximum number of multimatch names
The maximum number of names that will be listed in this user's view of the Directory when her search results in multiple matches. To require exact matches, thus forcing users to know the name of the person or conference they are searching for, set this value to 1.
Allow user to view these groups
Limits what this user can see in the Directory. His view is unrestricted (inherits any restrictions from the Group Privileges forms) if you either leave this field blank or enter the All Users and All Conferences groups.
You can include conference group names in this list. If you want this user's Directory view to list only certain user groups, but all conferences, include the All Conferences group in the list.
Use this privilege as a security feature, to assure the privacy of certain groups, or as an economy measure, to reduce Directory synchronization time.
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