Conference access levels Order in the conference's "Who" field Individual conference permissions Use this form to set properties for a conference, and give other users permission to use the conference. Belongs to these groups Adds the conference to conference groups. The conference starts with the permissions of these conference groups. Anything else you specify on this form overrides those permissions. Type the conference group name, then click Add to Conference Group. If this name is not unique in the Directory, the Directory opens. Select the conference group, then click Select. To remove a conference group from this form, click the Delete icon beside it. Messages require approval Makes all messages sent to the conference require approval by a moderator, before others can open them. Attachments require approval Makes all messages with attachments, and all files uploaded directly to the conference, require approval. Limit messages above The maximum size for messages (text plus attachments) that the conference will accept. Handling This is only applicable if you imposed a size limit on messages. Specify how to handle messages that are larger than the size limit you specified: • Reject with NDN - rejects the message and returns a nondelivery notice to the sender • Reject and Report - rejects the message without notifying the sender, and logs the incident for administrator use • Requires Approval - accepts the message, but makes it unapproved • Reject Quietly - rejects the message and takes no further action. Expiry Expire old messages when number of items reaches The maximum number of items allowed in your conference. After this maximum is exceeded, FirstClass begins to delete the items with the oldest expiry dates. Message expiry The number of days an item can stay in your conference before expiring. The value Default uses the default expiry period for your server. Options Form to use The default form to open when users choose Message at the new object field within your conference. If you do not want this Permissions form to dictate the default message form, leave the dash in this field. Reply preference The default method for addressing replies to your conference: • Reply Conference - replies to the conference only • Reply All - replies to the sender and all other recipients • Reply Sender - replies to the sender only • Default - uses the reply preference set for the group, if this conference is a member of a conference group. If no reply preference is set by any conference group to which this conference belongs, Reply Conference is used. Use List layout from server Makes the sorting and grouping defaults in List view come from the server, rather than the users' choices. Normally, you leave this field clear, since you are imposing your defaults on others when it is selected. Who The names of the users and user groups for whom you want to specify levels of access to the conference. Type a name at "Add permissions for", choose the position in the list where you want the name to appear, then click Go. The order in which you list users and user groups matters. To move a name, add it where you want it to be located, then delete the original. To remove a name, click the Delete icon beside it. Access Choose the access level for each user and group you entered at "Who". Permissions Customize the individual permissions for this access level if required. List of subscribers The names of the users to whom you want to give direct access to the conference. Users specified at "Who" will not see the conference unless you subscribe them. When you do this, the conference appears on their Desktops. Type a user's name in the field beside the Add Subscriber button, then click this button. To remove a subscriber, click the Delete icon beside that subscriber. Reset button Reverts all values back to what was last saved. Top Conference access levels Access levels are predefined sets of individual permissions. You can assign access levels as is, or customize them by selecting and clearing individual permissions. Disallowed Cannot access the conference. Summary Can look at the list of conference items, but not open them. Browser Summary + can open messages. Reader Summary + can download atttachments, view item histories, and search. Contributor Reader + can send messages to the conference, delete items they sent, and view this Permissions form. By default, all users, including yourself, are Contributors. In addition, you as the conference creator can edit this permissions form. Approver Contributor + can read and approve unapproved messages. Moderator Approver + can delete any items, move items to subfolders, post messages that exceed the size limit, edit documents and stationery, create and move subfolders, and move subconferences. Creator Moderator + can move and resize the conference window, change the conference view and sort order, and create subconferences. Controller Creator + can edit this Permissions form, and edit messages sent by others. The controller can also add new rules, create messages from the conference, edit the conference résumé, and view the conference Directory information. Custom Access is defined by the individual permissions that are selected. If you customize another access level, it automatically becomes the Custom access level. Top Order in the conference's "Who" field You must list users and user groups in the "Who" field in the correct order, to make their permissions work as you want. Make sure you are familiar with the access levels available, before deciding on the order in which to enter your users and user groups. When a user opens the conference, FirstClass checks the "Who" list from the top. When it finds the first occurrence of the user or a group to which the user belongs, it uses that access level for the user. This means that if the first thing you list is the All Users group, and make the access level for this group Disallowed, no one will be able to access the conference. Top Individual conference permissions The icons in the "Permissions" column represent individual permissions. To see what each permission icon means, hover the cursor over it. To toggle a permission on or off, select or clear the checkbox beneath it. Note Certain permissions only work if the administrator has given the user authority to perform associated tasks. If a user cannot do something in your conference, and you gave that user permission, tell the user to contact the administrator. These are the individual permissions you can assign: Edit permissions Can edit this Permissions form. This includes adding users and groups at "Who", and adding users at "List of subscribers". Moderator Just gives a user a Moderator label. The Approve items permission is required to let the user approve items in moderated conferences. Delete any item Can delete any item, including items sent by others, and move items to folders or subconferences. Create items Can create documents and folders, move items into the conference, post oversize messages, and upload files directly. Edit read-only items Can edit items that are not normally editable, such as sent messages. For this permission to work, the Edit items permission must also be selected. Be cautious about selecting the Edit read-only items permission, because it overrides normal FirstClass operation. Note This permission cannot be granted on conferences created by users, only on conferences created by the administrator. Edit items Can edit any document, modify stationery, and move folders and subconferences within the conference. Save window and view properties Can change the default sorting and grouping of the conference page. Be cautious about selecting this permission, because a user with this permission is dictating the default conference view for other users. Approve items Can open and approve unapproved messages. Messages sent by users with this permission are automatically approved. Delete own items Can delete and change the properties of their own items. Open conference Can open the conference. This lets users see the list of items in the conference, but not open the items. Search items Can search the conference. Send items Can post messages to the conference. Open items Can open messages and documents. Create subconferences Can create subconferences within this conference. Download files & attachments Can download attached files and files that were uploaded directly to the conference. View permissions Can view this Permissions form. View history Can view the history of messages. Top