Small company logo:
Advertising banner:
Home • .OnlineHelp • en • Form 7100 • W63
Use this form to set properties for a calendar, and give other users access to the calendar.
About button
Opens this calendar's résumé.
Belongs to
Adds the calendar to calendar groups. The calendar starts with the permissions of these calendar groups. Anything else you specify on this form overrides those permissions.
Type the calendar group name, then click Add to Calendar Group. If this name is not unique in the Directory, the Directory opens. Select the group, then click Select.
To remove a calendar group from this form, click the Delete icon beside it.
Item expiry
The number of days an event or task can stay in your calendar before expiring. The value Default uses the default expiry period for your server. You can also choose Never by clicking Next List Element:
The names of the users and user groups for whom you want to specify levels of access to the calendar. Type a name at "Add permissions for", choose the position in the list where you want the name to appear, then click Go. The order in which you list users and user groups matters.
To move a name, add it where you want it to be located, then delete the original. To remove a name, click the Delete icon beside it.
Choose the access level for each user and group you entered at "Who".
Customize the individual permissions for this access level, if required.
List of subscribers
The names of the users to whom you want to give direct access to the calendar. Users specified at "Who" will not see the calendar unless you subscribe them. When you do this, the calendar appears on their Desktops.
Enter users' names in the field just as you would when addressing a message, then click Add Subscriber. To remove a subscriber, click the Delete icon beside that subscriber.
Calendar access levels
Access levels are predefined sets of individual permissions. You can assign access levels as is, or customize them by selecting and clearing individual permissions.
No Access
Cannot access the calendar.
See Times
Can look at the calendar, but only see the times set aside for events and tasks.
Schedule Only
Can add events to the calendar indirectly. An event is added to a resource or location calendar indirectly when a user creates an event in another calendar and books this location or resource.
Can look at the calendar (times only) and add events indirectly.
Can see details on the calendar and add events indirectly.
Has all previous permissions, and can open calendar items, edit and delete items, download attachments, and view item history.
Access is defined by the individual permissions that are selected. If you customize another access level, it automatically becomes the Custom access level.
Order in the calendar's "Who" field
You must list users and user groups in the "Who" field in the correct order, to make their permissions work as you want. Make sure you are familiar with the access levels available, before deciding on the order in which to enter your users and user groups.
When a user opens the calendar, FirstClass checks the "Who" list from the top. When it finds the first occurrence of the user or a group to which the user belongs, it uses that access level for the user. This means that if the first thing you list is the All Users group, and make the access level for this group No Access, no one will be able to access the calendar.
Individual calendar permissions
The icons in the "Permissions" column represent individual permissions. To see what each permission icon means, hover the cursor over it. To toggle a permission on or off, select or clear the checkbox beneath it.
Certain permissions only work if the administrator has given the user authority to perform associated tasks. If a user cannot do something in your calendar, and you gave that user permission, tell the user to contact the administrator.
These are the individual permissions you can assign:
Edit permissions
Can edit this Permissions form. This includes adding users and groups at "Who", and adding users at "List of subscribers".
Just gives a user a Moderator label. The Approve items permission is required to let the user approve items in moderated calendars.
Delete any item
Can delete any item, including items sent by others.
Create items
Can create events and tasks, and move items into the calendar.
Edit read-only items
Can edit items that are not normally editable. For this permission to work, the Edit items permission must also be selected. Be cautious about selecting the Edit read-only items permission, because it overrides normal FirstClass operation.
Edit items
Can edit any event or task.
Save window and view properties
Can change the default sorting and grouping of the calendar page. Be cautious about selecting this permission, because a user with this permission is dictating the default calendar view for other users.  
Approve items
Can open and approve unapproved items. Items sent by users with this permission are automatically approved.
Delete own items
Can delete and change the properties of their own items.
View unrestricted details
Can see the details of items with a sensitivity of Normal.
Search items
Can search the calendar.
Add participants
(applies to resource and location calendars) Can update the calendar by booking the resource or location when creating an event in another calendar.
Open items
Can open events and tasks.
Download files & attachments
Can download attached files.
View permissions
Can view this Permissions form.
View history
Can view the history of items.
Open calendar
Can open the calendar. This lets users see the times for events and tasks, but no other details.