Calendar access levels Order in the calendar's "Who" field Individual calendar permissions Use this form to set properties for a calendar, and give other users access to the calendar. About button Opens this calendar's Résumé form. Directory button Opens the Directory Information form for this calendar. You can update the calendar's Directory entry using this form. Belongs to Adds the calendar to calendar groups. The calendar starts with the permissions of these calendar groups. Anything else you specify on this form overrides those permissions. Enter or remove calendar groups just as you would address messages. Item expiry The number of days an event or task can stay in your calendar before expiring. The value Default uses the default expiry period for your server. Who The names of the users and user groups for whom you want to specify levels of access to the calendar. Enter a name just as you would address a message. The order in which you list users and user groups matters. To insert a name, select the name above the insertion point, then press Enter/Return. To move a name, select it, then drag it to the desired location in the list. To remove a name, select it, press Delete, then press Tab. Access Choose the access level for each user and group you entered at "Who". Permissions Customize the individual permissions for this access level, if required. List of subscribers The names of the users to whom you want to give direct access to the calendar. Users specified at "Who" will not see the calendar unless you subscribe them. When you do this, the calendar appears on their Desktops. Enter or remove users' names just as you would when addressing a message. Top Calendar access levels Access levels are predefined sets of individual permissions. You can assign access levels as is, or customize them by selecting and clearing individual permissions. No Access Cannot access the calendar. See Times Can look at the calendar, but only see the times set aside for events and tasks. Schedule Only Can add events to the calendar indirectly. An event is added to a resource or location calendar indirectly when a user creates an event in another calendar and books this location or resource. Schedule+Times Can look at the calendar (times only) and add events indirectly. Schedule+Details Can see details on the calendar and add events indirectly. Editor Has all previous permissions, and can open calendar items, edit and delete items, download attachments, and view item history. Custom Access is defined by the individual permissions that are selected. If you customize another access level, it automatically becomes the Custom access level. Top Order in the calendar's "Who" field You must list users and user groups in the "Who" field in the correct order, to make their permissions work as you want. Make sure you are familiar with the access levels available, before deciding on the order in which to enter your users and user groups. When a user opens the calendar, FirstClass checks the "Who" list from the top. When it finds the first occurrence of the user or a group to which the user belongs, it uses that access level for the user. This means that if the first thing you list is the All Users group, and make the access level for this group No Access, no one will be able to access the calendar. Top Individual calendar permissions The icons in the "Permissions" column represent individual permissions. To see what each permission icon means, hover the cursor over it. To toggle a permission on or off, click the icon. Note Certain permissions only work if the administrator has given the user authority to perform associated tasks. If a user cannot do something in your calendar, and you gave that user permission, tell the user to contact the administrator. These are the individual permissions you can assign: Edit permissions Can edit this Permissions form. This includes adding users and groups at "Who", and adding users at "List of subscribers". Moderator Just gives a user a Moderator label. The Approve items permission is required to let the user approve items in moderated calendars. Delete any item Can delete any item, including items sent by others. Create items Can create events and tasks, and move items into the calendar. Edit read-only items Can edit items that are not normally editable. For this permission to work, the Edit items permission must also be selected. Be cautious about selecting the Edit read-only items permission, because it overrides normal FirstClass operation. Edit items Can edit any event or task. Save window and view properties Can change the default position, size, and view properties of the calendar window. Be cautious about selecting this permission, because a user with this permission is dictating the default calendar view for other users.   Approve items Can open and approve unapproved items. Items sent by users with this permission are automatically approved. Delete own items Can delete and change the properties of their own items. View unrestricted details Can see the details of items with a sensitivity of Normal. Search items Can search the calendar. Add participants (applies to resource and location calendars) Can update the calendar by booking the resource or location when creating an event in another calendar. Open items Can open events and tasks. Download files & attachments Can download attached files. View permissions Can view this Permissions form. View history Can view the history of items. Open calendar Can open the calendar. This lets users see the times for events and tasks, but no other details. Top