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About FirstClass Personal
Does not apply to Mac OS X
Normally, you must be connected to a server to work with the objects on your Desktop. Over expensive communication links such as long-distance telephone connections, this can become costly. For this reason, we provide a FirstClass Personal application that lets you do many of the things you normally do, without being connected to a server full time.
Note
You can only use FirstClass Personal if you are classed as a Regular User. If you are classed as a Remote User, you cannot use this application. If you are unsure whether you can use FirstClass Personal, contact your administrator.
FirstClass Personal creates copies of the following in a Personal post office on your computer:
• your Mailbox
• your personal calendar
• conferences and public calendars that you want to see offline
• the Directory information you want to see offline.
FirstClass Personal connects to your server at the times you specify. When connected, this application replicates new information.
Tip
If you have an expensive connection, check your FirstClass Personal configuration to make sure you will not connect more frequently than you want.
What you can do with FirstClass Personal
These are the things you can do with FirstClass Personal:
• create messages, using the normal message forms
• read messages and other conference items
• attach files to messages, and save files attached to messages
• search your Mailbox or conferences
• send and retrieve messages
• use calendaring
• create and use an offline address book and a Bookmarks folder
• upload files directly to offline conferences and to your offline Desktop
• set up mail rules for automatic handling of mail replicated to your Personal post office.
These rules are separate from any rules you set up online, and do not affect the online copies of mail.
These are things you cannot do with FirstClass Personal:
• participate in chats
• upload files directly to folders
• create personal conferences.
Installing FirstClass Personal
FirstClass Personal is not installed by default with the client. If you do not have FirstClass Personal installed, you can download it from the Conferences/Software Libraries section of FirstClass Online or the Downloads section of our web site.
Configuring FirstClass Personal
FirstClass Personal installs with default settings that you may never need to change. These defaults control:
• connection information
• when to connect to the server
• what to replicate
• how long to keep offline messages
• how to handle addresses for mail you send.
To change FirstClass Personal defaults:
1 Go to your offline Desktop.
2 Choose Collaborate > Work Offline > Configure Offline.
3 Update the FirstClass Personal Settings form.
If your password changes
If your password changes on the server, you must update the password on FirstClass Personal, or you will not be able to connect to the server using FirstClass Personal.
To update your password on FirstClass Personal, connect offline with your old password, then type the new password at "Host password" on the Connection tab of the FirstClass Personal Settings form.
About your Personal post office
All your offline information is contained in the Personal post office folder. This folder is called PPO (Windows) or Personal Post Office (Mac OS).
It is important that you not make any changes directly to this folder or its contents, or FirstClass Personal may stop running. In this case, you might have to reinstall FirstClass Personal.
Do not:
• rename the folder
• move the folder, unless you also move the FirstClass folder to the same location
• change, delete, or move anything within the folder
• add files to any subfolders within the folder, unless instructed to by your administrator.
Backing up your Personal post office
Be sure you back up your Personal post office on a regular basis. We recommend at least once a week. This is a safeguard against losing your messages and offline Directory information in the event of hardware failure or data corruption.
The easiest way to back up your Personal post office is to copy the Personal post office folder to a diskette.
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