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Adding calendar events
To add an event to a calendar:
1 Open the calendar.
2 Choose File > New > New Event.
Shortcuts
To create an event that starts on a particular day, double-click either the blank space under the day you want or the date itself, or open the shortcut menu from the day, then choose New Event. In day view, double-click the start time you want, or click the start time and Control-drag (Windows, Linux) or Option-drag (Mac OS, Mac OS X) to the end time.
3 Update the basic event information on the New Calendar Event form.
The default start time and duration are based on values in your calendaring preferences. FirstClass looks for a free time slot within your normal work day (as defined by your preferences).
4 Update the Scheduling tab to invite participants, book resources that are in the Directory, and check that there are no conflicts.
If there are conflicts, you can reschedule the event using this tab.
5 Update the Repeat tab, if you want the event to show up repeatedly on the calendar.
If you make the event repeat, this icon is displayed beside the event:
 6 Update the Reminders tab, if you want to generate reminders.
If you add reminders to the event, this icon is displayed beside the event:
 7 Attach files or add content just as you would for a message, if necessary.
8 Choose Message > Priority > Priority Urgent, if you want to make the event urgent.
The event will appear in bold on calendars.
The event is added to your calendar when you close the calendar event form. If a participant has a personal calendar, this event is added to that calendar. If a participant does not have a personal calendar, this form is sent to the participant's Mailbox as a message.
Note
Depending on how your administrator set up your account, events that you create in a group calendar may be added directly to that calendar, or the events may be added to your personal calendar, with copies placed in the group calendar.
Adding events from other calendars
You can copy events from one calendar to another. This can be useful for adding events from group calendars to your personal calendar.
To copy an event to another calendar, drag it from the source calendar to the appropriate date on the target calendar.
Viewing calendar events
As is the case for messages, a calendar event that was sent to you is flagged as unread until you open it or turn the unread flag off.
Opening an event lets you view all its details. In month or week view, you can hover your cursor over the event to see a popup window that contains the same details you see in day view.
If the event includes a mail list as a participant, you can see who belongs to the mail list by selecting it from the Scheduling tab, then choosing Open User Info Form from the shortcut menu.
Updating calendar events
To change details about an event that you created, open it, make your changes, then close the event form.
If you change the start date, the event will move to the new date on the calendar. The event is also moved and reflagged on participants' calendars.
If you delete a participant, the event is removed from that participant's calendar.
Shortcuts
To change the date of an event, you can drag it to a new date. Dragging an event to the Today list is the same as dragging it to today's date on the calendar.
To change the time of an event in month or week view, you can hover the cursor over it and drag, just as you can in an opened event form. In day view, drag the event to a new time, or change the start or end time by dragging the top or bottom of the event box.
Changing one occurrence of a repeating event
If you make a change to an event which is one of a series of repeating events, then close the event, you are asked if you want to change all of the repeating events, all repetitions starting with the current one, or just the current repetition.
Deleting calendar events
If you are creating a calendar event and decide you do not want it, you can delete it while it is still open, just as you would an open message.
If you delete an event that you created previously, the event is removed from all participants' calendars.
You can delete one occurrence of a repeating event that you have created. If you delete a repeating event that was placed on your calendar by someone else, all occurrences are deleted.
Responding to calendar events
If you are invited to an event, the event is added to your personal calendar. If you see Accept and Decline buttons on the event form, click the appropriate button:
• Accept accepts the invitation*
• Accept with Reply accepts the invitation and creates a reply to the event sender
This allows you to ask the sender questions or to make comments.
• Decline declines the invitation*
• Decline with Reply declines the invitation and creates a reply to the event sender.
* If the person who invited you is not on your local server (and therefore cannot view the history of the event to check whether you accepted or declined), a message is generated for that person.
The person who invited you will see an icon beside your name on the Scheduling tab. This icon indicates whether you have accepted or declined.
Sending event invitations over the Internet
If you invite someone who has an Internet address (an address that contains @) to participate in your event, the recipient will receive a message with a vCalendar attachment. This attachment can be imported into the recipient's own calendaring application.
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