 |
| |
|
Opening objects
To open a FirstClass object, double-click it. A new window opens to display the contents of this object.
You can also select the object, then choose File > Open > Open Selected.
Reminder
In Explore view, objects open with a single click.
Opening objects with a single click
Normally, you open an object by double-clicking it. To make objects in a particular pane open with a single click using the FirstClass Classic interface, select "Open icons with single click" on the Icons tab of the View Properties form.
Note
Only the icon portion of an object is affected by this change. To select an object in this pane instead of opening it, click any text associated with the object (such as an icon's title). To move an object in this pane, drag its title.
Moving and copying objects
You can move objects by dragging them.
To copy an object, press Control (Windows, Linux) or Option (Mac OS, Mac OS X) while dragging it.
Note
If your administrator has not given you permission to move a particular object, FirstClass will try to create a link to the object instead.
When you move a message into a conference or your Mailbox, the message's expiry date changes to the default expiry date for objects in that location. You can reset the expiry date by changing the information about the message.
Working with multiple objects
You can select multiple objects using your operating system's normal selection commands.
In addition, you can select objects in List view based on a common value, such as the same author or same date. To do this, choose Select Similar Items from the shortcut menu. Open this menu from an object with the value you want to select, in the column that contains this value.
For example, to select all messages with the subject "Budget", find a message with this subject, then open the shortcut menu from "Budget" and choose Select Similar Items.
To open multiple selected objects, choose File > Open > Open Selected.
Combining multiple objects
To view the combined contents of multiple selected objects such as messages or documents in a single window, choose Message > Summarize Selected. The objects are displayed one after the other in a temporary document that is no longer accessible after you close it.
Before you close this document, you can search it for specific text, print it, or save it.
Deleting objects
To delete an object, select it, then choose File > Delete or press Delete.
When you delete an object, that object is marked for deletion, but is not immediately removed from the server. FirstClass physically removes deleted objects when it collects the trash. Your administrator schedules trash collection times.
Deleting a folder, conference, or calendar also deletes all objects contained within.
Tip
If you need to delete a message that you sent to several conferences, go to your Mailbox and unsend the message, then delete it. If you do not unsend the message first, you will have to delete it from every location to which you sent it. In addition, you may not have permission to delete it from all conferences.
If you cannot delete an object
If you cannot delete an object, and you know that your administrator has given you permission to delete it, the object may be protected.
Restoring deleted objects
Before the trash is collected, you can restore a deleted object. To do this:
1 Open the window that contained the deleted object.
2 Choose View > Show Deleted Items.
All deleted objects that have not yet been removed during trash collection are displayed, with trash can icons beside them.
Note
You cannot open an object that is marked for deletion.
3 Select the object you want to restore.
4 Choose File > Undelete.
When you have finished restoring deleted objects, you can hide the objects that are still marked for deletion by choosing View > Hide Deleted Items.
Searching for objects
You can search containers for objects that contain specific text, or have attachments or histories that contain specific text. To do this:
1 Open the window you want to search.
2 Choose Edit > Find.
3 Fill in the find form.
Keep in mind that the more narrowly you focus the search, the more relevant the search results are likely to be.
The search summary window opens. As objects are found, they are listed in this window.
Some facts about searching:
• the name of the object currently being searched is displayed in the top right corner of the search summary window
• you can open items in the search summary window before the search finishes
• searching takes place in the background; you can do other things in FirstClass during a search
• FirstClass notifies you with a sound when the search is complete
• you can cancel a search in progress by closing the search summary window.
Changing object information
You can change some information, such as name, icon, and expiry date, for an object. You can also specify whether an object is protected, so that it cannot be inadvertently deleted or moved.
To change information about an object:
1 Select the object.
2 Choose File > Properties (Windows, Linux) or Get Info (Mac OS, Mac OS X).
3 Change information on the container's or other object's Info form as required.
Changing information directly on objects
For objects with an envelope, such as messages, you can change information such as name, subject, and icon, without opening the Info form.
To change an icon, click the current icon in the envelope, then click your preferred icon in the popup list.
To undo all changes made to an open object, choose Edit > Revert to Saved.
Changing information for messages in multiple locations
If you post a message to two conferences, the message is stored in your Mailbox, with links to the message in the two conferences. Each instance of the message, whether the original message or a link, has its own set of information.
Changing the information in one of these locations does not change the same information in any other location. You may change the subject of the message in your Mailbox, but the original subject will remain in the conferences. Also, you may not have permission to change information in certain conferences, even though you sent the message.
If you need to change information in all locations, go to your Mailbox and unsend the message, change the information, then send the message again.
Protecting objects
To protect an object so that it cannot be changed, moved, or deleted, select "Protected" on the object's Info form.
To unprotect an object, clear this field.
Printing objects
To print an open or selected object (or multiple selected objects) immediately, using your print layout defaults, click the Print toolbar button.
If you choose File > Print, your operating system's standard print form opens. This allows you to specify things such as the pages you want to print. Your print layout defaults are still used.
Exceptions
Printing works slightly differently for calendars and viewer windows. In addition, when you select objects, then choose File > Print and tell FirstClass to print your selections, printing takes place immediately.
Specifying print layout defaults
You can specify what information you want to print for messages, documents, calendars, and address book entries. In addition, you can specify how you want this information laid out on the printed page.
To specify print layout defaults for any of these objects:
1 Choose File > Print Layout.
2 Specify the print layout defaults on the appropriate tab of the Print Layout form.
To specify a default without closing the Print Layout form, click Apply.
To reset all print layout defaults to the FirstClass defaults, click Default.
Note
Be cautious about clicking Default. Defaults for all objects will be reset, not just the defaults showing on the active tab.
To specify print options such as paper size, source, and orientation, click Setup.
Saving objects to your computer
You can save a copy of a FirstClass object to your computer. This not only saves the object contents, but makes the information usable by other applications, such as a word processor. FirstClass objects are saved as plain text files, and all formatting is lost.
Notes
Message attachments are not saved when you save a message. You must download attachments separately, as described in Files attached to messages. If you want to preserve formatting, you can export an object as a .rtf file.
To save an object to your computer:
1 Open the object.
You must open the object, rather than just selecting it, or the list containing the object will be saved instead.
Note
If you choose to save the list, it is saved as a plain text file that is tab delimited.
2 Choose File > Save As.
You can also save the object as an FCML file. To do this, press Shift while choosing File > Save As.
3 Choose the location and name for the saved file.
If you pressed Shift while choosing File > Save As, the file is automatically given the extension .fcml.
|