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Adding calendar events
To add an event to a calendar:
1 Open the calendar.
2 Click New Event.
Shortcuts
To create an event that starts on a particular day, click the New Event icon beside the date. In day view, click the start time you want. You can also create one event on your personal calendar without opening the calendar by choosing New Calendar Event from the new object field.
3 Update the basic event information on the New Calendar Event form.
4 Update the Scheduling section to invite participants, book resources that are in the Directory, and check that there are no conflicts.
You can reschedule the event here if there are conflicts.
Caution
A participant is invited as soon as you click Invite User. If you do not want the event to show up on participants' calendars until you are sure all event details are complete, invite users last.
5 Update the Repeat section, if you want to make the event show up repeatedly on the calendar.
If you make the event repeat, this icon is displayed beside the event:
 6 Update the Reminders section, if you want to generate reminders.
If you add reminders to the event, this icon is displayed beside the event:
 7 Attach a file or add content just as you would for a message, if necessary.
If a participant has a personal calendar, this event is added to that calendar. If a participant does not have a personal calendar, this form is sent to the participant's Mailbox as a message.
Viewing calendar events
As is the case for messages, a calendar event that was sent to you is flagged as unread until you open it. Opening an event lets you view all its details.
Updating calendar events
To change details about an event, open it and make your changes.
If you change the start date, the event will move to the new date on the calendar. The event is also moved and reflagged on participants' calendars.
If you delete a participant, the event is removed from that participant's calendar.
Deleting calendar events
If you delete an event, the event is removed from all participants' calendars.
Caution
Deleting one occurrence of a repeating event deletes all occurrences.
Responding to calendar events
If you are invited to an event, the event is added to your personal calendar. If you see Accept and Decline buttons on the event form, click the appropriate button:
• Accept accepts the invitation*
• Accept with Reply accepts the invitation and creates a reply to the event sender
This allows you to ask the sender questions or to make comments.
• Decline declines the invitation*
• Decline with Reply declines the invitation and creates a reply to the event sender.
* If the person who invited you is not on your local server (and therefore cannot view the history of the event to check whether you accepted or declined), a message is generated for that person.
The person who invited you will see an icon beside your name in the Scheduling section. This icon indicates whether you have accepted or declined.
Sending event invitations over the Internet
If you invite someone who has an Internet address (an address that contains @) to participate in your event, the recipient will receive a message with a vCalendar attachment. This attachment can be imported into the recipient's own calendaring application.
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